- DATE:
- AUTHOR:
- The SpotOn Express team
Product Updates: Weeks 10/01/26 - 10/31/26
October put more control in your hands! From manager PIN approval on discounts and time clock enforcement to scheduled menu hours and real-time menu sync, this month's updates help you tighten service, protect revenue, and see where every dollar lands, from the dining room to the bank deposit. Check out all 13 release updates you should know about this month!
Dashboard & Point-of-Sale
Manager Approval for Discounts
A discount added mid-rush shouldn't be something you find while reviewing checks later. Now you can require a manager PIN before employees add, edit, or remove item- or order-level discounts on Express POS, set by location.
Protected revenue: Every scoped discount gets a manager's sign-off before it lands on the check.
Less check review: Catch questionable discounts at the POS, not after the transaction.
Control by location: Turn it on where shared POS access or frequent promos make it count.
Time Clock Enforcement
Employees who skip the clock-in leave you fixing timecards at close. Turn on Time Clock Enforcement and staff must be clocked in to use Express POS while the device is online. If they aren't, they're sent to clock in first.
Cleaner labor records: POS use starts with an active clock-in, closing gaps in your labor data.
Less end-of-shift cleanup: Fewer missing timecards for managers to fix.
Your call: It's an optional setting you turn on for your business.
Default Screen Selection with Table Maps
Your bar and host stand don't run table checks, so they shouldn't have to open on Tables. With Table Maps on, you can now choose each Express POS device's default screen in POS UI Settings.
Faster starts at every station: Each device opens on the screen its team uses most.
Table Maps, minus the tradeoff: Turn on Table Maps without forcing Tables onto every device.
Deposit Reconciliation Report
Wondering where today's sales landed in the bank? The new Deposit Reconciliation Report traces your funds from point-of-sale to payout in real time.
Real-time tracing: Link settled sales to bank deposits without manual calculations or spreadsheets.
Quicker payout answers: Resolve payout questions fast and keep back-office tracking easy.
Learn More | Login to your Dashboard
Dashboard Custom Quick Links
Put your most-used tools one click away. Star up to six sub-menu items from the side menu, and they fill your Quick Links landing page.
One-click access: Reach your go-to reports and settings without digging through menus.
Your workspace: Keep your daily priorities right where you need them.
Learn More | Login to your Dashboard
Revenue Centers in SpotOn Dashboard
Wondering whether your bar, patio, or catering is carrying the restaurant? Set up revenue centers once in Dashboard Settings, and your reports break out sales by dining room, bar, patio, delivery, catering, or any concept you define.
Know what earns: See which part of your restaurant makes money without spreadsheets or manual splits.
Reports that show it: Find the Revenue Center tab in Sales Summary, plus filters and columns in Orders, Payments, Order Items, Taxes, Fees, and Discounts.
How you build your menu isn’t always how you want to read your reports. With new reporting categories, Express lets you roll items up your own way, so you can:
Create reporting category roll-ups from Account & Settings, or right when you add a menu item.
View Product Mix and Daily Recap by item, menu category, or reporting category.
Keep Dashboard and POS in sync once categories are set up.
Build your menu one way. Report on it another.
Future Day Scheduled Orders
Guests can now schedule online orders days ahead, not just for later today, so catering, office lunch, and family meal orders that used to slip away can land on your books. You choose how far out guests can order and when the kitchen sees each order. Off by default; turn it on in Dashboard > Online Ordering > Scheduled Orders.
Bigger planned orders: Future day scheduled orders average about 40% higher order value than ASAP orders.
Prep on your terms: Kitchen Release Mode sends each order a set lead time before pickup, or at the start of the business day so your staff can plan big orders.
Only valid times: Guests can't pick closed days or times outside business hours, and you set Max Days Out, such as 7 days.
Real-Time Sync for Menu Updates
Say goodbye to manual refreshes and shift delays. Edits made in your SpotOn Express Dashboard—including updates from AI Menu Assistant—now push to every terminal and handheld instantly.
Update menus on the fly: Price adjustments, name changes, and descriptions appear across your floor the moment you save.
Skip manual device refreshes: Eliminate 5-minute sync delays and prevent staff from restarting stations during service.
Protect guest expectations: Keep all server handhelds and stationary terminals selling current items and pricing.
Instant accuracy. Zero floor interruptions. Seamless shifts.
Automated Scheduled Menu Hours for Day Parts
Take the stress out of daypart transitions. You can now schedule breakfast, lunch, and happy hour menus to switch on and off automatically at your designated hours.
Automate daypart shifts: Menus appear and disappear on POS devices based on your schedule without staff intervention.
Prevent ordering errors: Stop off-hour items from being rung in after the kitchen has transitioned.
Save shift time: Remove the need for managers to manually change active menus during busy rushes.
Hands-off scheduling. Fewer kitchen miscues. Punctual menus.
Adjust Tips Until Batch Close
Give your front-of-house team flexibility without risking checkout accuracy. Servers and managers can now adjust tip amounts anytime right up until your daily batch closes.
Fix tip errors effortlessly: Update tip amounts directly on the POS without requiring support re-keys or managerial workarounds.
Ensure staff get paid correctly: Adjust tip line items easily after service wraps up so every server's earnings are accurate.
Reduce end-of-day stress: Resolve guest signing mistakes or server input errors before the credit card batch settles.
Fewer tip discrepancies. Faster shift closeouts. Less administrative friction.
Review the Tip Adjustment Guide
Passwordless Login for POS & KDS
Get your team up and running without the login hassle. Express POS and KDS devices now sign in automatically, so you don't have to enter an email or password to get into your system.
Skip the login screen: Stations, handhelds, and KDS devices connect on their own using a secure device certificate.
Avoid lockouts during service: No more forgotten passwords or resets holding up your team when it's time to open.
Nothing to set up: Passwordless Login is on for most Express POS and KDS devices, with the rest coming soon. You don't need to do anything.
No passwords. No lockouts. Just open and go.
See How Passwordless Login Works
Kitchen Performance Report Refresh, Powered by Fresh KDS
Check on kitchen performance without leaving Dashboard. The updated Kitchen Performance report, powered by Fresh KDS, is now built into SpotOn Dashboard, with the same look and feel as the rest of your reports.
Stay in one place: Review kitchen performance right next to your other SpotOn reports, with no separate system to open.
Get a familiar experience: The report has SpotOn's look and navigation, so it feels like any other part of Dashboard.
Same insights, any POS: Express and Restaurant POS merchants get the same kitchen performance data and reporting.
One Dashboard. Clearer kitchen insights. A more seamless experience.
Get to Know the Kitchen Performance Report
Add-On's
Profit AI: Dig Deeper into Insights with Chat
Uncover the "why" behind your weekly restaurant numbers. Profit AI now features an interactive chat interface right on your Dashboard homepage, letting you ask plain-English questions about your sales, labor, and margins.
Ask real operational questions: Chat directly with your data to discover why labor spiked or what drove lunch check sizes.
Connect the dots instantly: Link POS sales trends, weather shifts, and labor hours into actionable takeaways.
Make confident decisions: Get clear, plain-language recommendations to adjust staffing and protect profitability.
Less time crunching spreadsheets. More control over your bottom line.